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Imports guidance

Import inventory

Bring item or inventory reference data into RAQOZ with validation before write.

FOR
Procurement, Organisation administrator
OUTCOME
Use RAQOZ to bring item or inventory reference data into RAQOZ with validation before write.

Before you begin

  • A source file you are authorised to use.
  • Stable identifiers and clean headers for the records being imported.

Guidance

  1. 1

    Prepare stable item identifiers, descriptions, units and other supported fields.

  2. 2

    Map each source column and inspect the validation preview.

  3. 3

    Resolve required-field and duplicate errors before import.

  4. 4

    Review the recorded result after the write completes.

Evidence RAQOZ retains

  • Source mapping
  • Validation and duplicate decisions
  • Import result by row

Common issues

Rows fail validation.

Correct required fields, formats or mappings in the source and validate again. Review duplicate treatment before any write.

Imported history appears incomplete.

Check mapping and row outcomes. Historical data remains provenance-labelled evidence and must not create live approvals, receipts or payment states.

Related articles

Import suppliersMap, validate and import supplier records while handling duplicates deliberately.Import a control matrixLoad control-matrix reference data for governed review rather than silently activating policy.

Last reviewed 2 September 2026. Review against the current production release before relying on exact screen behavior.