PR: ask internally
The purchase requisition describes the need and requests authority to proceed.
Approval and control · PRACTICAL GUIDE
PR vs RFQ vs PO
A PR asks internally, an RFQ asks suppliers, and a PO communicates an authorised order.
RFQ: ask suppliers
The request for quotation gives invited suppliers a comparable commercial requirement.
PO: authorise externally
The purchase order communicates the approved order to the selected supplier.
Keep the links
Reference numbers and evidence should connect these documents into one journey.
WORKED EXAMPLE · COMPOSITE
A branch raises PR-104. After approval, procurement issues RFQ-61. The award becomes PO-208. Receipt and invoice evidence refer to PO-208.