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TUTORIAL · 8 MINUTES

How to create a one-page Procurement File Note.

A Procurement File Note makes the reason, decision, supplier, order, receipt, invoice and people in charge understandable without opening every underlying record.

  1. 1

    Open Procurement audit trail

    Choose a purchase journey with a procurement case and attributable events.

  2. 2

    Check the accountable stages

    Confirm the requestor, approver, procurement owner, receiver and operational in-charge are named.

  3. 3

    Record the outcome evidence

    Add inspection, service, milestone, installation, commissioning or acceptance evidence where applicable.

  4. 4

    Seal the file note

    Select File note PDF. RAQOZ stores an immutable structured snapshot and computes its SHA-256 hash.

  5. 5

    Verify the document

    Use the printed QR code or verification URL to recompute the stored payload hash without exposing private procurement contents.